XII. District Conferences (Account 130-360)


District conferences shall be planned and conducted by the district administration, at the time and place of, and immediately following, quarterly meetings of the district board of directors in the first, second, and third quarters. Such conferences shall invite and encourage the attendance of club officers and committee chairmen, district officers and district committee personnel, and such others as may benefit from the conduct of such conferences.

The program of such conference may include the introduction and promotion of club and district goals and objectives, buzz sessions, forums, round tables, leadership development events and, under the leadership of Lieutenant Governors, brief zone meetings. The third quarter conference shall include the election of Lieutenant Governors for the ensuing year and, if not otherwise scheduled, the district oratorical contests' finals. All such conferences will be budgeted and conducted by the district administration on a nonprofit, break-even basis. The district administration by collect fees for any meal service and gratuities provided at such conferences. Notice of such conferences and programs thereof shall accompany the notice of district Board of Directors meetings.

 

XIII. District Conventions


The district convention shall be held annually between the date of 1 August and 30 September, said dates to be established by the Board of Directors at the recommendation of the district convention committee. The convention city shall be determined by the vote of accredited delegates to the annual convention following the recommendations of the convention committee, for as many years in advance, not exceeding five years, as may be deemed necessary, (Optimist International Bylaws, Article X, Section 1)

 

The district administration shall provide all member clubs with an opportunity to bid for the conduct of conventions in their respective locations. Such bids or invitations shall be preferably submitted to the Convention Committee on the prescribed form not later than thirty (30) days prior to the convention at which the selection(s) shall be made. The District Board of Directors shall have the power to substitute another city in the event circumstances later make such action necessary or advisable.

 

XIV. Convention Allocation from District Dues


In keeping with the fact that all clubs and members benefit from the conduct of the annual district convention and conferences, the sum of $1.20 per member shall be allocated from the district dues paid by clubs for each of their members enrolled in the office of Optimist International as of the last dues billing dates, which allocation shall supplement convention registration fees for the financing of annual district convention and conferences. The per-member amount to be distributed is as follows:

                                1st Board meeting  $0.20

                                2nd Board meeting $0.20

                                3rd Board meeting $0.20

                                4th Board meeting $0.60

Any amounts not used at a Board meeting may be carried forward to the next Board meeting or the Convention.

 

 

XV. Conference/Convention Budget and Finance Report (Account 120 and 350)

 

The conference/convention budget shall be prepared and approved as a supplement to the district administration's annual consolidated budget and shall be based on statements of receipts and expenditures and audits or previous meetings. The statement of meeting receipts and disbursements shall be prepared by the convention chairman, governor and district secretary-treasurer, as applicable, and shall be included in the district's annual financial statement.

 

XVI. Conference/Convention-Complimentary Registrations


A. The incumbent Governor, Governor-elect, Secretary-Treasurer, and spouses shall receive complimentary convention and board meeting registrations and such shall be anticipated in the meeting budget along with accommodations when complementaries are unavailable from the meeting hotel.

B. The president and Secretary-Treasurer of any new club chartered since the last district board meeting or convention shall receive complimentary registration at the next district board meeting or convention.

 

XVII. International Representatives


The official International Representative to the annual convention and other meetings shall be provided with complimentary registrations and hotel/motel lodgings of  suitable character for the representative and spouse and such shall be anticipated in the meeting budget.

 

XVIII. Convention Duration


The annual convention shall not exceed four days in duration, beginning on a Thursday and ending on the following Sunday, including all business training and social activities.

 

XIX. Flag, Creed and Banners


It shall be the policy of the district administration to display at all the district meetings the appropriate national flags, the district's banner and the Optimist Creed banner in the room in which the general session business is conducted.

 

XX. Gifts-Mementos (Account 450)

 

It shall be the policy of this district to present a gift and/or memento to the retiring Governor, Secretary-Treasurer and to the official International representatives, the cost of which shall be reasonable and within the approved budget.

The immediate past Governor shall be responsible for the selection of such gifts or mementos to the retiring Governor and Secretary-Treasurer and the Governor shall be responsible for the selection of gifts or mementos to the International representatives.

 

*****Contact Us*****

    Optimist International

     www.optimist.org

 

 

          North Texas

       Registrar Email

 NtxOptimist@gmail.com



Gov: Bron Austin Deal
   Phone: 405 213 5853



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The Optimist Creed

 

Promise Yourself …

 

To be so strong that nothing can disturb your peace of mind.

To talk health, happiness, and Prosperity to every person you meet.

To make all your friends feel that there is something in them.

To look at the sunny side of everything and make your optimism come true.

To think only of the best, to work only for the best, and to expect only the best.

To be just as enthusiastic about the success of others as you are about your own.

To forget the mistakes of the past and press on to the greater achievements of the future.

To wear a cheerful countenance at all times and give every living creature you meet a smile.

To give so much time to the improvement of yourself that you have no time to criticize others.

To be too large for worry, too noble for anger, too strong for fear, and too happy to permit the presence of trouble.